Etusivu Tietosuojailmoitus Tietosuojailmoitus Visma InSchool Primus Tietosuojailmoitus Visma InSchool Primus TietosuojailmoitusTietosuojailmoitus kameravalvonta Runeberginkatu Tietosuojailmoitus Visma InSchool Primus Visma InSchool Primus student information system Updated 1 January 2023 Contact details Controller: Toimihenkilöjärjestöjen Opintoliitto TJO ryBusiness ID 0203131-0Helsingin aikuisopiston peruskouluRuneberginkatu 22–2400100 Helsinkiperuskoulu@helao.fi Why we process personal data Our Basic Education staff use the data to arrange education, teaching and student welfare. In the student information system Primus, we process data about applicants and students. We also save the contact details of our staff. We only save the data that we need to manage your studies and to protect your rights. We also save data that we need for customer service, planning and statistics. Authorities need this data for official statistics and for planning funding. Legal basis for processing We process personal data based on your consent and/or a contract and our legitimate interests. We also follow our legal obligations. We need the register to plan education and to arrange teaching and student welfare. Who can see the data Our staff can see the data in Primus if they need it for their work. Data about your right to study, your completed studies and your certificates is sent from Primus to the Koski data resource. Koski is a national register. The Finnish National Agency for Education maintains it. We are responsible for making sure that the data we save is correct. You have the right to ask us to correct it. The Finnish National Agency for Education is responsible for how Koski works and for sharing data from it. If you are a customer of employment services, we send the necessary data to the Koulutusportti system (KOPO). We are responsible for making sure that the data we save is correct. You have the right to ask us to correct it. The maintainer of Koulutusportti is responsible for how the system works. If you agree, we give your personal study plan (HEOPS) to your next school or to other partners. Sharing personal data We do not give the data to anyone else than the parties mentioned above. We never give the data for direct marketing, market research, opinion polls, directories or family history research. We do not transfer the data outside the EU or the EEA (European Economic Area). Retention period We keep personal data as long as we need it for the purposes above or as long as the law requires. We follow the rules and recommendations of the National Archives of Finland for municipal education, the EU General Data Protection Regulation (2016/679) and the Basic Education Act (628/1998). Documents that we keep permanently: National Archives Service regulation 321/43/03 and the Archives Act (831/1994). Other registers: EU General Data Protection Regulation (2016/679). In the lists below, ”studies + 1 year” means that we keep the document until 1 year after your studies end. Paper documents Application form – studies + 1 year Registration form – studies + 1 year Admission decision, registration form – studies + 1 year Aptitude tests and results – studies + 1 year Basic education certificate (päättötodistus) – permanently Certificate for students who leave before they finish (erotodistus) and its attachments – permanently Certificate of completing the Introductory Phase – studies + 1 year Certificate of completed Introductory Phase studies – studies + 1 year Certificate based on a special examination – studies + 1 year Study record card at the end of the school year – studies + 1 year Subject choices – studies + 1 year Requests, reports and decisions about recognition of prior learning – studies + 1 year Exam questions and answers – school year + 1 year Documents about exemption from studies – studies + 10 years Teachers’ assessment records for each student – studies + 1 year Homework and answers – school year + 1 year Decision on temporary suspension – studies + 10 years Employment services forms (TEM forms) – studies + 1 year Electronic documents Registration as an applicant – permanently Registration as a student – permanently Grades – permanently Attendance – permanently Documents from study guidance – studies + 1 year Personal study plan (HEOPS) – studies + 10 years Basic education certificate (päättötodistus) – 50 years Certificate for students who leave before they finish (erotodistus) and its attachments – 50 years Certificate of completing the Introductory Phase – studies + 1 year Certificate of completed Introductory Phase studies – studies + 1 year Certificate based on a special examination – studies + 1 year Study record card at the end of the school year – studies + 1 year Decisions on temporary suspension – studies + 10 years Statements and reports by the school social worker – studies + 1 year Student welfare record – studies + 10 years Notes about individual students – studies + 1 year Data in the teacher and staff register – permanently Written warning – studies + 10 years Disciplinary measures Your rights You can always ask the controller: to see the personal data about you (right of access) to correct the data (right to rectification) to delete the data (right to erasure) to limit how the data is used (right to restriction of processing). You also have the right to object to the processing. Usually we cannot delete data if the law says that we must process it or keep it. Send your request in writing and sign it. Send it to: Toimihenkilöjärjestöjen Opintoliitto TJO ry / Helsingin aikuisopiston peruskoulu, Runeberginkatu 22–24, 00100 Helsinki. Write your name, personal identity code, postal address and phone number in the request. We will send the answer to your address in the Population Information System. Before we send the data, we may need to check your identity. You can also make the request in person at the address above. Bring an official identity document, for example an identity card, driving licence or passport. Right to lodge a complaint You can lodge a complaint with the supervisory authority. In Finland, this is the Data Protection Ombudsman. Follow the instructions on their website: https://tietosuoja.fi/en Where the data comes from and do you have to give it You give us the data yourself. We need the data to manage your application and your studies. Automated decision-making and profiling We do not use automated decision-making or profiling.
