{"id":257,"date":"2022-04-27T13:41:33","date_gmt":"2022-04-27T10:41:33","guid":{"rendered":"https:\/\/helao.fi\/peruskoulu\/?page_id=257"},"modified":"2026-10-29T13:47:13","modified_gmt":"2026-10-29T11:47:13","slug":"tietosuojailmoitus-visma-inschool-primus","status":"publish","type":"page","link":"https:\/\/helao.fi\/peruskoulu\/tietosuojailmoitus\/tietosuojailmoitus-visma-inschool-primus\/","title":{"rendered":"Tietosuojailmoitus Visma InSchool Primus"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Visma InSchool Primus student information system<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Updated 1 January 2023<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Contact details<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Controller: Toimihenkil\u00f6j\u00e4rjest\u00f6jen Opintoliitto TJO ry<br>Business ID 0203131-0<br>Helsingin aikuisopiston peruskoulu<br>Runeberginkatu 22\u201324<br>00100 Helsinki<br><a href=\"mailto:peruskoulu@helao.fi\">peruskoulu@helao.fi<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Why we process personal data<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Our Basic Education staff use the data to arrange education, teaching and student welfare. In the student information system Primus, we process data about applicants and students. We also save the contact details of our staff.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We only save the data that we need to manage your studies and to protect your rights.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We also save data that we need for customer service, planning and statistics. Authorities need this data for official statistics and for planning funding.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Legal basis for processing<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We process personal data based on your consent and\/or a contract and our legitimate interests. We also follow our legal obligations. We need the register to plan education and to arrange teaching and student welfare.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Who can see the data<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Our staff can see the data in Primus if they need it for their work.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Data about your right to study, your completed studies and your certificates is sent from Primus to the Koski data resource. Koski is a national register. The Finnish National Agency for Education maintains it. We are responsible for making sure that the data we save is correct. You have the right to ask us to correct it. The Finnish National Agency for Education is responsible for how Koski works and for sharing data from it.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you are a customer of employment services, we send the necessary data to the Koulutusportti system (KOPO). We are responsible for making sure that the data we save is correct. You have the right to ask us to correct it. The maintainer of Koulutusportti is responsible for how the system works.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If you agree, we give your personal study plan (HEOPS) to your next school or to other partners.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Sharing personal data<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We do not give the data to anyone else than the parties mentioned above. We never give the data for direct marketing, market research, opinion polls, directories or family history research.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We do not transfer the data outside the EU or the EEA (European Economic Area).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Retention period<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We keep personal data as long as we need it for the purposes above or as long as the law requires.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We follow the rules and recommendations of the National Archives of Finland for municipal education, the EU General Data Protection Regulation (2016\/679) and the Basic Education Act (628\/1998). Documents that we keep permanently: National Archives Service regulation 321\/43\/03 and the Archives Act (831\/1994). Other registers: EU General Data Protection Regulation (2016\/679).<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the lists below, &#8221;studies + 1 year&#8221; means that we keep the document until 1 year after your studies end.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Paper documents<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Application form \u2013 studies + 1 year<\/li>\n\n\n\n<li>Registration form \u2013 studies + 1 year<\/li>\n\n\n\n<li>Admission decision, registration form \u2013 studies + 1 year<\/li>\n\n\n\n<li>Aptitude tests and results \u2013 studies + 1 year<\/li>\n\n\n\n<li>Basic education certificate (p\u00e4\u00e4tt\u00f6todistus) \u2013 permanently<\/li>\n\n\n\n<li>Certificate for students who leave before they finish (erotodistus) and its attachments \u2013 permanently<\/li>\n\n\n\n<li>Certificate of completing the Introductory Phase \u2013 studies + 1 year<\/li>\n\n\n\n<li>Certificate of completed Introductory Phase studies \u2013 studies + 1 year<\/li>\n\n\n\n<li>Certificate based on a special examination \u2013 studies + 1 year<\/li>\n\n\n\n<li>Study record card at the end of the school year \u2013 studies + 1 year<\/li>\n\n\n\n<li>Subject choices \u2013 studies + 1 year<\/li>\n\n\n\n<li>Requests, reports and decisions about recognition of prior learning \u2013 studies + 1 year<\/li>\n\n\n\n<li>Exam questions and answers \u2013 school year + 1 year<\/li>\n\n\n\n<li>Documents about exemption from studies \u2013 studies + 10 years<\/li>\n\n\n\n<li>Teachers&#8217; assessment records for each student \u2013 studies + 1 year<\/li>\n\n\n\n<li>Homework and answers \u2013 school year + 1 year<\/li>\n\n\n\n<li>Decision on temporary suspension \u2013 studies + 10 years<\/li>\n\n\n\n<li>Employment services forms (TEM forms) \u2013 studies + 1 year<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Electronic documents<\/h4>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Registration as an applicant \u2013 permanently<\/li>\n\n\n\n<li>Registration as a student \u2013 permanently<\/li>\n\n\n\n<li>Grades \u2013 permanently<\/li>\n\n\n\n<li>Attendance \u2013 permanently<\/li>\n\n\n\n<li>Documents from study guidance \u2013 studies + 1 year<\/li>\n\n\n\n<li>Personal study plan (HEOPS) \u2013 studies + 10 years<\/li>\n\n\n\n<li>Basic education certificate (p\u00e4\u00e4tt\u00f6todistus) \u2013 50 years<\/li>\n\n\n\n<li>Certificate for students who leave before they finish (erotodistus) and its attachments \u2013 50 years<\/li>\n\n\n\n<li>Certificate of completing the Introductory Phase \u2013 studies + 1 year<\/li>\n\n\n\n<li>Certificate of completed Introductory Phase studies \u2013 studies + 1 year<\/li>\n\n\n\n<li>Certificate based on a special examination \u2013 studies + 1 year<\/li>\n\n\n\n<li>Study record card at the end of the school year \u2013 studies + 1 year<\/li>\n\n\n\n<li>Decisions on temporary suspension \u2013 studies + 10 years<\/li>\n\n\n\n<li>Statements and reports by the school social worker \u2013 studies + 1 year<\/li>\n\n\n\n<li>Student welfare record \u2013 studies + 10 years<\/li>\n\n\n\n<li>Notes about individual students \u2013 studies + 1 year<\/li>\n\n\n\n<li>Data in the teacher and staff register \u2013 permanently<\/li>\n\n\n\n<li>Written warning \u2013 studies + 10 years<\/li>\n\n\n\n<li>Disciplinary measures<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Your rights<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can always ask the controller:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>to see the personal data about you (right of access)<\/li>\n\n\n\n<li>to correct the data (right to rectification)<\/li>\n\n\n\n<li>to delete the data (right to erasure)<\/li>\n\n\n\n<li>to limit how the data is used (right to restriction of processing).<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">You also have the right to object to the processing.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Usually we cannot delete data if the law says that we must process it or keep it.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Send your request in writing and sign it. Send it to: Toimihenkil\u00f6j\u00e4rjest\u00f6jen Opintoliitto TJO ry \/ Helsingin aikuisopiston peruskoulu, Runeberginkatu 22\u201324, 00100 Helsinki. Write your name, personal identity code, postal address and phone number in the request.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We will send the answer to your address in the Population Information System. Before we send the data, we may need to check your identity.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">You can also make the request in person at the address above. Bring an official identity document, for example an identity card, driving licence or passport.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Right to lodge a complaint<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You can lodge a complaint with the supervisory authority. In Finland, this is the Data Protection Ombudsman. Follow the instructions on their website: <a href=\"https:\/\/tietosuoja.fi\/en\">https:\/\/tietosuoja.fi\/en<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Where the data comes from and do you have to give it<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">You give us the data yourself. We need the data to manage your application and your studies.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Automated decision-making and profiling<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">We do not use automated decision-making or profiling.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Visma InSchool Primus student information system Updated 1 January 2023 Contact details Controller: Toimihenkil\u00f6j\u00e4rjest\u00f6jen Opintoliitto TJO ryBusiness ID 0203131-0Helsingin aikuisopiston peruskouluRuneberginkatu 22\u20132400100 Helsinkiperuskoulu@helao.fi Why we process personal data Our Basic Education staff use the data to arrange education, teaching and student welfare. In the student information system Primus, we process data about applicants and students. [&hellip;]<\/p>\n","protected":false},"author":11,"featured_media":0,"parent":255,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-257","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Tietosuojailmoitus Visma InSchool Primus - Peruskoulu<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/helao.fi\/peruskoulu\/tietosuojailmoitus\/tietosuojailmoitus-visma-inschool-primus\/\" \/>\n<meta property=\"og:locale\" content=\"fi_FI\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Tietosuojailmoitus Visma InSchool Primus - Peruskoulu\" \/>\n<meta property=\"og:description\" content=\"Visma InSchool Primus student information system Updated 1 January 2023 Contact details Controller: Toimihenkil\u00f6j\u00e4rjest\u00f6jen Opintoliitto TJO ryBusiness ID 0203131-0Helsingin aikuisopiston peruskouluRuneberginkatu 22\u20132400100 Helsinkiperuskoulu@helao.fi Why we process personal data Our Basic Education staff use the data to arrange education, teaching and student welfare. 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